Email communication at Fort Lewis College
Over 90% of our community relies on email for essential updates, making it a critical communication tool at Fort Lewis College. To ensure effective and engaging email interactions, follow our best practices and guidelines.
Learn about ÅÝܽ¶ÌÊÓƵ's Email Policy
Customize your email signature
Use our new email signature generator form to create an on-brand, polished email signature.
Effective email communication ensures messages are clear, relevant, and engaging. Follow these guidelines to improve readability and impact:
Emma ensures professional, brand-aligned email communication with custom ÅÝܽ¶ÌÊÓƵ templates for announcements, newsletters, and departmental outreach.
Access branded email resources
With so much information shared daily, email fatigue can be a challenge. To streamline communication and keep messages relevant, Marketing & Communications carefully manages email distribution at ÅÝܽ¶ÌÊÓƵ.
We offer curated newsletters that deliver key updates without overwhelming inboxes. These newsletters provide a snapshot of campus news, academic highlights, and community events, ensuring students and employees stay informed without excessive emails.
ÅÝܽ¶ÌÊÓƵ Insight is a weekly student newsletter distributed every Monday during the semester. It consolidates messages and announcements from offices across campus, reducing email fatigue and ensuring clear, consistent communication.
All current ÅÝܽ¶ÌÊÓƵ students
Every Monday morning during the semester
Asunta Barone, Student Communications Specialist, compiles and edits all submissions for clarity and consistency before distribution.
The Fort Report is a biweekly newsletter featuring the latest news about campus happenings and alumni accomplishments. Some articles and videos are produced in-house by the MarComm team, while others are sourced from media outlets nationwide.
Current employees, students, alumni, family members, and friends of ÅÝܽ¶ÌÊÓƵ
Every other Wednesday during the semester, with occasional editions over breaks
The media relations strategist compiles news clips and coordinates ÅÝܽ¶ÌÊÓƵ stories for release through The Fort Report.
Have a story tip? Submit your idea to the team for consideration.
Bulletin Board is a weekly newsletter featuring upcoming events and activities for the ÅÝܽ¶ÌÊÓƵ community. Events are pulled directly from the ÅÝܽ¶ÌÊÓƵ event calendar and SkyHub to ensure students stay informed about campus happenings.
Every Friday morning during the semester
The event and conference coordinator compiles and edits all contributions for clarity and consistency before sending the newsletter.
Events are pulled every Thursday from the ÅÝܽ¶ÌÊÓƵ event calendar (25Live) and SkyHub.To be included, events must be submitted to one of these platforms in advance.
To reduce email clutter, listserv management ensures that only essential updates reach the right audiences. Instead of multiple emails from different offices, important information is consolidated for clarity and efficiency.
To make the most of campus listservs:
By using listservs strategically, we can keep campus communication targeted, organized, and effective.
This list is intended for disseminating information among College employees related to the College's general business.
All employees with electronic mail accounts automatically subscribe to ÅÝܽ¶ÌÊÓƵ-Official at the beginning of each semester.
The Media Relations Strategist and director of Marketing & Communications moderates and approves messages for release to ÅÝܽ¶ÌÊÓƵ-Official. Moderation is not guaranteed outside of regular business hours.
Craft your subject line and email body as though you were addressing employees directly (do not write to the moderator in your message or subject line, e.g., “Please send my email to employees”). Type into the To field “ÅÝܽ¶ÌÊÓƵ-Official” and select the suggested contact that auto-populates. Upon hitting Send, you will receive an auto-generated email from the listserv asking you to confirm the message did originate from you; click the URL to send the message to the moderator for approval.
The moderator releases appropriate messages to the list; rejected messages are returned to the poster. Replies to list postings will be routed to the original poster, not to the list, and not to the list moderator.
The weekly ÅÝܽ¶ÌÊÓƵ Insight newsletter is the primary source of content distributed to students through this listserv. This list can be used for emergency communications, with approval from the President’s Office, or in collaboration with MarComm.
All currently and recently enrolled students with electronic mail accounts are automatically subscribed to ÅÝܽ¶ÌÊÓƵ-Student-Official at the beginning of each semester.
The Media Relations Strategist moderates and approves messages for release to ÅÝܽ¶ÌÊÓƵ-Student-Official. Moderation is not guaranteed outside of normal business hours.
ÅÝܽ¶ÌÊÓƵ Insight is the best way to share information with students via email; please refer to the ÅÝܽ¶ÌÊÓƵ Insight newsletter section for how to submit content. Contact the ÅÝܽ¶ÌÊÓƵ Media Relations Strategist or Director of Marketing & Communications for approval if you need to email students through the ÅÝܽ¶ÌÊÓƵ-Student-Official listserv.
These lists are intended for disseminating faculty- or staff-specific information that relates to the general business of the College.
Faculty are automatically subscribed to ÅÝܽ¶ÌÊÓƵ-Faculty at the beginning of each semester; Staff are automatically subscribed to ÅÝܽ¶ÌÊÓƵ-Staff at the beginning of each semester
Representatives from Faculty Senate and Staff Council moderate and approve messages for release to ÅÝܽ¶ÌÊÓƵ-Faculty and ÅÝܽ¶ÌÊÓƵ-Staff. Moderation is not guaranteed outside of normal business hours.
Craft your subject line and email body as though you were addressing faculty or staff directly (do not write to the moderator in your message or subject line e.g. “Please send my email to students”). Type into the To field “ÅÝܽ¶ÌÊÓƵ-Faculty” or “ÅÝܽ¶ÌÊÓƵ-Staff” and select the suggested contact that auto-populates. Upon hitting Send, you will receive an auto-generated email from the listserv asking you to confirm the message did originate from you; click the URL to send the message to the moderator for approval.
Appropriate messages are released by the moderator to the list. Replies to list postings will be routed to the original poster, not to the list and not to the list moderator.
Participation in the ÅÝܽ¶ÌÊÓƵ-Announce list is voluntary, and therefore there are fewer restrictions on its use.
College employees
ÅÝܽ¶ÌÊÓƵ-Announce is not moderated by MarComm or any other department. Any list subscriber may post messages to the list.
Craft your subject line and email body as though you were addressing employees directly. Type into the To field “ÅÝܽ¶ÌÊÓƵ-Announce” and select the suggested contact that auto-populates. Send. ÅÝܽ¶ÌÊÓƵ-Announce is distributed daily as a digest of announcements.
Appropriate content relates to the intellectual, cultural, and professional activity of the College.
If you have announcements, services, job postings, or items for sale unrelated to the professional activity of the College, consider posting an .
970-247-7155 afmcbrayer@fortlewis.edu
970-247-7475 nbickel@fortlewis.edu
970-247-7103 kadera_s@fortlewis.edu